Still Doing HR Manually? HRMS Software Will Blow You Away
November 20th, 2018 • HR Process
Smart businesses don’t have time to waste completing basic and repetitive HR tasks manually or following the same lengthy processes time and time again. By investing in a Human Resources Management System (HRMS Software), though, they can quickly and easily automate these time-consuming and tedious activities, allowing HR teams to focus on more value-adding activities.
What Is HRMS Software?
HRMS software is a platform that integrates, manages, and automates many of the routine HR processes in an organization. It can perform a variety of functions including organizing and managing employee details and organizational information of a business, making it easily accessible.
As popularity for HRMS software has grown, there are many different systems on the market including Human Capital Management (HCM) and Human Resource Information System (HRIS), each offering varying features, and functionalities, at different price points.
How HRMS Software Can Give Your Business the Edge
Let’s take a look at the business case for working with HRMS software in your organization. Since implementing such a system is a big decision, you want to be sure that it will give tangible benefits.
Better Communication Across the Organization
The human resources function of a business is all about its people–recruiting the best, coaching them, supporting them to solve problems, and ultimately achieving wider business performance as a result. HRMS software that frees up the HR team from a monotonous, administration-based workload means they can focus on the people-oriented tasks that make a difference.
Reducing Costs and the Administrative Burden
HR team members are responsible for carrying out multiple tasks on a daily, weekly, and monthly basis, from recruiting and onboarding new employees to managing the performance appraisal process of the business. An HR system that can seamlessly automate workflows, update changes to employee information, and capture key business data and people-based KPIs at the touch of a button has the potential to save both time and money when compared to manual processes.
Using HRMS software to automate HR processes in your organization is highly likely to save you money on administrative costs in the long run, even taking into account the initial outlay of the system and ongoing running costs. For example, it’s likely that you’ll need to employ fewer HR administrators to perform manual administrative duties.
More Consistent and Timely Employee Data Analysis
HRMS software makes it easy to track employee information, such as absence data, turnover figures, and a host of other key HR metrics. Your business will benefit from having access to such data, as well as the ability to analyze it effectively to support critical business decisions and formulate future business strategies.
What Are Some of the Key Functionalities of HRMS Software?
HRMS software isn’t a one-size-fits-all system, but one that can be easily configured and customized to meet the needs of your business perfectly. Different systems have different functionalities–even within the same system, you can usually choose the features you want to include in your package. Here’s a brief overview of some of the most common and useful functionalities:
1. Recruitment and Onboarding
HRMS software allows organizations to configure workflows for smoother and more streamlined candidate shortlisting, hiring, production of offer letters and contracts, and creation of employee records and onboarding.
2. Performance and Talent Management
Add automation to the annual appraisal process by creating template forms and workflows to collate employee performance feedback. Run reports to analyze employee performance across the business, and identify training needs or future promotion opportunities.
3. Scheduling and Time Management
Line managers can coordinate the working patterns of their team, authorize their time off requests, and ensure sufficient cover for busy periods quickly and easily by using the automated functions available in most HRMS platforms.
4. Analysis of Workforce Data
Users can run a range of reports to produce meaningful statistics about their workforce and use this information to underpin the people strategy of the organization.
Finding the Right HRMS Software for Your Organization
With so many providers on the market, choosing the HRMS software that is in tune with your business needs isn’t always as easy as it sounds.
Before you go hunting, take time to consider some key questions about how your organization is likely to use the HRMS software. For example, are you a small business, looking for an easy-to-implement, vanilla system that suits a small budget, with the option to add on extra functionalities in the future? Or would your business benefit from a more comprehensive system, with the full range of features that you can fully customize across all areas of your organization?
Whatever the most important factors for your business are, weigh the options carefully and take advantage of free trials or customized training sessions to ensure that the HRMS software that you choose offers the right solution for your organization.
If you can’t find the perfect HRMS tool, you can always build your own in KiSSFLOW. Take advantage of our adaptive workflows to create the core processes you need to make your HR processes smooth. Try it out today and see what you can build!