June 10th, 2019 • HR Process
As your team gets bigger, so does the problem of managing them. It becomes a struggle to get a single view of employee data. Sensitive workforce information will remain splattered across multiple folders or systems that don’t play well with each other. Integrations demand too much manual effort to stay intact. As a result, the efficiency of HR processes drops dramatically.
The only solution to all these issues is implementing an HRMS. Contrary to popular belief, not all HR management systems are expensive or rigid. There are an array of options available in the market today.
However, in your scavenger hunt to find the right HR Management Software, it is easy to get lost in the ocean of available products. To avoid the death-trap of well-weaved words that tempt you to choose the wrong HR software, you need to identify the differences in their functionalities and get an in-depth understanding of the blanket term Human Resource Management Systems (HRMS).
Human Resource Management System (HRMS) refers to an array of software including Human Capital Management (HCM) and Human Resource Information System (HRIS) that help HR staff take care of an organization’s most valuable assets, people. HR tasks are too complex and time-consuming when performed manually. Leveraging the help of a technological solution like an HRMS can help you save time, cut costs, and manage your staff better.
Depending on your needs, you could opt for a simple HR Management Software with features that takes care of day-to-day administrative tasks like Employee Management, Leave Management, etc. Or you could choose a solution that addresses the strategic areas of human resource management like Training & Development, Performance Management, and Recruitment.
In addition to the comprehensive list of functionalities a robust HRMS tool should comprise the following features:
A Human Resource Management System will automate repetitive and time-consuming HR tasks to make them more efficient and reduce their time-intensive nature. An organization needs an HRMS to:
The main function of an HR Management System is to standardize and consolidate the core processes related to Human Resource management. An HRMS includes separate HR modules to take care of specific HR and admin tasks leaving HR staff free to focus on creating a better workplace. These are the core functionalities of an ideal Human Resource Management System:
A holistic module to track and monitor applicants across job boards, recruitment portals, and websites throughout all phases (find, shortlist, interview and hire) seamlessly in a single interface to collaborate with recruiters and streamline the hiring process.
Store and retrieve all up-to-date, employee-related information (basic profile, employment history, performance, role, etc.) on a centralized database that can be accessed anywhere, anytime to take workforce or organization-related decisions.
Accurately build an organizational structure with pre-defined industry-relevant templates, business processes, related reports, and compliance obligations to support global employee relocation and all other global workforce management tasks in a flexible way.
Include multiple plans and assorted options to auto-define, manage, and tailor a full spectrum of employee-specific benefits in a single interface to easily govern the eligibility/costs associated with it.
Tone down the complexities in payroll processing with a complete array of payroll services by offering inbuilt accounting module, automated tax computations, frequent audit & reporting tool, tabular data storage, and configurable rule-based engine.
Optimize daily headcount using trends forecast and pre-defined templates for planning and managing workforce properly between processes like recruitment, employee onboarding, learning & development, etc.
Design and manage comprehensive employee compensation plans across multiple teams, departments, and geographies uniformly. Link compensation with performance and organizational objectives, aggregate compensation data to view/edit it anytime.
Set individual goals, assign weightage, collaborate, create a development plan, and align it with organizational values to evaluate the performance of each employee in an organization with comprehensive reviews (quarterly, half-yearly or annual).
Automate timesheet process of employees to analyse performance, estimate costs incurred across the organization under several parameters (employee, department, client, role, project or activity) and integrate seamlessly with payroll and other modules.
It’s not easy to manage an organization’s most valuable asset. HR Management is a laborious process. An older HR process used to be entirely human-centric and paper-based. The evolution of ERP and SAP R/2 injected technology into the world of HR. CIPHR released the first dedicated HR Management System ‘Compel’ in 1983.
Later on, in 1987, Peoplesoft launched the first HR-Centric software with an ERP (Enterprise Resource Planning) database. As time progressed, technology has transformed the HR Management Sector with disruptive innovation. Now, legacy solutions are outdated and have been replaced by convenient cloud-based HR platforms.
Organizations have started understanding how an HRMS can enable efficiency across all tiers of their organization. And they’re looking for modern, agile, contemporary, yet cost-effective cloud hr software solutions that offer unmatched performance, efficiency, and scalability at a reduced cost. Rather than giving an inflexible package, today’s HRMS platforms provide organizations with the liberty to choose the features that they actually need and the pay-on-the-go based on usage.
If you’re in the market for a Human Resource Management System, here are some of the popular HRMS softwares you should be evaluating for your needs.
BambooHR is a HRMS designed for Small and Medium Business. It has a lot of features that you would expect in a hr management software including applicant tracking, time-off tracking, Timesheets, onboarding, performance management system, hr workflows and more.
With UltiPro, organizations can deliver convenient recruiting and onboarding; process payroll with speed and accuracy; facilitate ongoing employee learning and development; leverage advanced surveys and sentiment analysis; and drive smarter, people-focused results with powerful business intelligence and reporting.
Kissflow’s HR Cloud was created with the intention to manage all of HR in one place. It combines agile core HR functionality with actionable insights and a seamless multi-channel interface. With Kissflow’s HR Cloud, organizations can provide their employees a differentiated, relevant employee experience throughout their lifecycle (from hire to retire) while toning down the operating cost and improving retention.
It not only includes core HR modules like applicant tracking, onboarding, performance review, training and development, offboarding, etc., but also must have aspects of a digital workplace like employee portal, project management, case management, and collaboration.
HRIS in Bitrix24 comes with over 25 free HR tools, such as private social network, absence chart, shared calendars, document management, resume storage, employee portal, leave requests, employee workload planning, tasks and project management, to name a few.
Zoho People helps companies to automate their HR processes. From onboarding and attendance management to time tracking and appraisals, Zoho HR has it all covered.
iCIMS combines Human Capital Management and Human Resource Information System to create the perfect HR management software. iCIMS has a lot of HRMS modules like recruitment, offer management, onboarding etc.
Workday HCM provides complete visibility into your global workforce and a better user experience, so you can keep your people engaged and help them grow.Some of the features of Workday HCM include Reporting and Analytics, Global Compliance, Audit and Internal Controls, Workforce Planning, Recruiting, Talent Management, Learning, Compensation, Benefits, Payroll Management, Time and Absence and Expenses.
Before you start scurrying the web for the perfect fit, figure out what you need. Draft your requirements clearly, list the features you’re looking for, then try to match these with the functionality available in a prospective HRMS Software. With due diligence, you’ll be able to find an HR management system that will take your organization to the next level.
Kissflow’s HR Cloud eliminates the need for individual applications and data integration infrastructure between applications. It allows businesses to seamlessly share and retrieve information from any other software as their needs demand. Kissflow HR cloud is simple, intuitive, and works from wherever you are. Its interface is simple enough for a casual user yet robust enough to manage the needs of power users like HR managers.
Get started with Kissflow today to see how it plugs process gaps and makes HR management effortless.