6 Challenges of Manual Timesheet Management System (With Solution)

Reinvent Employee Timesheets Using an Online Timesheet Management System

Kissflow

December 15th, 2018 Employee Timesheet  

Tracking employee attendance is important to build a culture of accountability. But many businesses have problems managing it properly. Old-school employee timesheets and punch cards make it very easy for time theft to occur and it costs businesses millions of dollars every year.

The only way to improve your existing timesheet management process is by applying the right timesheet management system to it. An automated, self-sustaining employee timesheet system offers a lot of benefits and prevents timesheet loopholes like buddy punching. Eventually, using a dedicated timesheet system eliminates the many issues surrounding employee attendance and increases overall team productivity.

What is an employee timesheet management system?

An employee timesheet system is an automated timesheet tracker that sends the timesheet requests to Managers as soon as an employee submits the employee timesheet form for approval. An employee timesheet system keeps tracks of the number of hours worked, additional overtime and funnel timesheet requests to managers, HR, and payroll.

The existing roadblocks for an effective timesheet management

The traditional way of tracking employee timesheet approval has been around for a long time, but it is an extremely primitive way to manage employee attendance in today’s complex business world. It’s an absolute nightmare for HR professionals to manually process attendance data and it often leads to increased human errors.

Does that mean an employee timesheet management system is a waste of time and we should get rid of it entirely? Not really. We can’t discount the huge role that timesheet management plays in ensuring workplace accountability.

Statistics suggest that time theft in America occurs in the scope of approximately 54 minutes per person per day. As a result, time theft contributes to payroll losses of up to 10 percent in payments for time that hasn’t been used for work-related activities.

Likewise, a 2017 research suggests that buddy punching is also a widespread epidemic in the U.S., mostly because workplaces have never risen above the norm of using traditional employee timesheet system. According to the study, U.S. companies are losing an average of $373 million due to buddy punching every year. Another study reveals that 16 percent of workers have covered for missing co-worker and the most typical mistake in attendance tracking is 15 minutes per person.

Some of the biggest issues that traditional timesheet management system and timesheet software tools face continuously are:

  • The process is time-consuming
  • The risk of human error is high
  • It has moral loopholes like buddy punching and time theft
  • Data processing and entry is exhaustive and daunting
  • Existing timesheet management software are too generic and lack automation
  • Traditional timesheet management solutions don’t integrate well with other platforms

The road to finding a modern timesheet system

Is there a proven way to handle employee timesheet management? One that can eliminate the chances of buddy punching, tedious processing, and human errors? A software that can avoid miscalculations in employees’ payrolls?

While there isn’t a single tool that caters to HRs across the world, the best way to handle employee attendance tracking involves using an automated, online timesheet management app. Fortunately, the workflow automation market has plenty of solutions to offer to solve this problem. This automation software can easily integrate with other solutions and offer a wide range of benefits.

HR Cloud

What should you look for in an online timesheet management system?

To choose a tool to automate your employee timesheet process, consider the list below as an uncompromisable factor:

1. Don’t compromise on integration

Pick a solution that is easier to integrate with your payroll platform, employee database system, employee portal, etc.

Also, you don’t need dedicated software for the sole purpose of timesheet tracking alone. Attendance monitoring is just a subset and it relates to the broader aspects of HR. Therefore, you can choose HR management software that treats timesheet management system as part and parcel of its overall operations instead of treating it as an isolated issue.

2. Aim for the cloud

Cloud-based timesheet software is integration-ready and accessible to your users at any time and from anywhere. Accessibility on the cloud is a great advantage if your company has employees or teams working from remote locations.

3. Be picky on the UI/UX

HR personnel are not best known for being tech-savvy, so they need software that they can use on their own without pestering the IT folks. Look for software that has easy to use interface, drag and drop design, customizable features, low or no coding options, and so on. Don’t just go by what a product says; run it for a trial to see if your HR team is comfortable using it.

Solve timesheet management problems using Kissflow HR Cloud

Human resource management is one of the most important processes in any business. When processes like employee attendance tracking becomes a liability, HR processes become a drag and can slow down the team’s productivity.

If you are willing to tackle employee time tracking obstacles for the long haul, go for an all-encompassing solution like Kissflow HR Cloud, a cloud-based HR software. It has a plethora of HR modules from recruitment and onboarding to performance management and time tracking which can solve all your HR worries.

It comes with an inbuilt timesheet module that integrates seamlessly with other core HR processes and biometric devices to track employee working hours effectively. Automating processes like timesheet management and attendance management with the help of Kissflow HR Cloud helps an organization to remove the manual burden and simplify HR’s job.

Sign up for a free trial of Kissflow HR Cloud and track your employees working hours without wasting time.

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