Automate Employee Timesheets Using Timesheet Management System

Reinvent Employee Timesheets Using An Online Timesheet Management System


December 15th, 2018 Employee Timesheet  

Tracking employee attendance is important to build a culture of accountability. But many businesses have problems managing it properly. Old-school employee timesheets and punch cards make it very easy for time theft to occur and it costs businesses millions of dollars every year.

The only way to improve your existing timesheet management process is by applying the right timesheet management system to it. An automated, self-sustaining employee timesheet system offers a lot of benefits and prevents timesheet loopholes like buddy punching. Eventually, using a dedicated timesheet system eliminates the many issues surrounding employee attendance and increases overall team productivity.

What is employee timesheet management system

An Employee Timesheet System is an automated timesheet tracker which sends the timesheet requests to Managers as soon as an employee submits the employee timesheet form for approval. An employee timesheet system keeps tracks of number of hours worked, additional overtime and funnel timesheet requests to managers,HR and payroll.

What to look for in an online employee timesheet management system

To choose a tool to automate your employee timesheet process, consider the list below as an uncompromisable factors:

1. Don’t compromise on integration

Pick a solution that is easier to integrate with your payroll platform, employee database system, employee portal, etc.

Also, you don’t need a dedicated software for the sole purpose of timesheet tracking alone. Attendance monitoring is just a subset and it relates to the broader aspects of HR. Therefore, you can choose a HR management software that treats timesheet management system as part and parcel of its overall operations instead of treating it as an isolated issue.

2. Aim for the cloud

A cloud-based timesheet software is integration-ready and accessible to your users at anytime and from anywhere. Accessibility on cloud is a great advantage if your company has employees or teams working from remote locations.

3. Be picky on the UI/UX

HR personnel are not best known for being tech-savvy, so they need a software that they can use on their own without pestering the IT folks. Look for a software that has easy to use interface, drag and drop design, customizable features, low or no coding options, and so on. Don’t just go by what a product says; run it for a trial to see if your HR team is comfortable using it.

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The existing roadblocks for an effective timesheet management system

If one were to make a reasonable guess, the traditional way of tracking employee timesheet has been around since the Roman Empire when they employed some kind of paperwork to record their slaves’ labour time. But it is an extremely primitive way to manage employee attendance in today’s complex business world. It’s an absolute nightmare for HR professionals to manually process attendance data and it often leads to increased human errors.

Does that mean employee timesheet management system is a waste of time and we should get rid of it entirely? Not really. We can’t discount the huge role that timesheet management plays in ensuring workplace accountability.

Statistics suggest that time theft in America occurs in the scope of approximately 54 minutes per person per day. As a result, time theft contributes to payroll losses of up to 10 percent in payments for time that hasn’t been used for work-related activities.

Likewise, a 2017 research suggests that buddy punching is also a widespread epidemic in the U.S., mostly because workplaces have never risen above the norm of using traditional employee timesheet system. According to the study, U.S. companies are losing an average of $373 million due to buddy punching every year. Another study reveals that 16 percent of workers have covered for missing co-worker and the most typical mistake in attendance tracking is 15 minutes per person.

Some of the biggest issues that traditional timesheet management system and timesheet softwares face continuously are:

  • The process is time-consuming
  • The risk of human error is high
  • It has moral loopholes like buddy punching and time theft
  • Data processing and entry is exhaustive and daunting
  • Existing timesheet management software are too generic and lack automation
  • Traditional timesheet management solutions don’t integrate well with other platforms

The road to finding a modern timesheet management system

Is there a proven way to handle employee timesheet management? One that can eliminate the chances of buddy punching, tedious processing, and human errors? A software that can avoid miscalculations in employees’ payrolls?

While there isn’t a single tool that caters to HRs across the world, the best way to handle employee attendance tracking involves using an automated, online timesheet management app. Fortunately, the workflow automation market has plenty of solutions to offer to solve this problem. These automation software can easily integrate with other solutions and offer a wide range of benefits.

Solve timesheet management problems using Kissflow HR Cloud

Human resource management is one of the most important processes in any business. When processes like employee attendance tracking becomes a liability, HR processes become a drag and can slow down the team’s productivity.

If you are willing to tackle HR workflow obstacles for the long haul, go for an all-encompassing solution like Kissflow HR Cloud, a cloud-based Software automation platform. It has a plethora of automated apps that just might be the answer to all your HR worries.

For example, they have a ready-to-use timesheet management software that you can integrate with other HR management software to manage your department process better. Automating processes like timesheet management system and attendance management system with the help of Kissflow HR Cloud helps you to remove the manual burden and simplify HR’s job.

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