How to Create an HR-Friendly, User-Friendly Employee Timesheet App
December 29th, 2017 • Employee Timesheet
An automated employee timesheet app can very well be the future of attendance tracking. It deals with just about every problem that stems from a manual process.
Manual time tracking using timesheet templates often results in an array of issues. It is incredibly cumbersome for the HR department, prone to human errors, and leads to a chaotic payroll distribution. But perhaps the most unfortunate part about manual timesheet cards is the fact that most workers across the U.S. are guilty of time theft – either by punching in late/early or taking advantage of buddy punching.
The Biggest Issues with Traditional Processes
The introduction of a timesheet app or another contemporary solution is long overdue for many businesses.
According to the Society for Human Resource Management, absenteeism is a huge issue for businesses across the U.S. A report suggests that three percent of the workforce are absent on any given day. The problem gets aggravated by inefficient time tracking.
Absenteeism and time theft contribute to massive financial loss. Absences cost companies anywhere between 20.9 and 22.1 percent of the payroll. Time theft is another serious issue that costs companies millions of dollars every year.
As if that is not enough, the daunting task of handling employee timesheet on paper and spending a huge chunk of their time to process and document the data is counterproductive for HR personnel. This often leads to mistakes and a massive waste of resources. In a corporate world that’s constantly moving towards sustainability, traditional paper-based timesheet processing doesn’t really make the cut.
Why Employee Timesheet Apps Are Not Created Equal
While an employee timesheet app can make all of the difference in the world for a business, not all of these solutions aren’t created equal. Certain employee timesheet apps are characterized by a much higher level of user-friendliness, personalization, and potential for integration with other corporate solutions.
Most attendance tracking software is created for the purpose of timesheet processing. It has only a few functions that don’t offer much flexibility for specialized businesses or companies. These solutions are neither easily integrated with other relevant platforms nor can they handle data loads once the process scales.
Selecting a good timesheet management application should be based on a few business-specific essentials:
The reputation of the vender and the customer reviews about their solution should be your number one priority. Reading up on user testimonials about a vendor or their product is an authentic way to see through the market hype.
A software, regardless of which domain, should always be easy to use and tailored to the technical skills of its target audience. An HR application with simple drag-and-drop interface, for example, is an ideal solution for HR personnel who are not technically savvy and who want to get used to such apps fast.
Even a timesheet management app that is down to its brass tacks might encounter technical snags that is outside of anyone’s control. Quick tech support from the software vendor for such such unforeseen circumstances is an extremely crucial advantage.
You can have the best looking software interface, great vendor support for a price you could not have asked more. And yet, your employee timesheet tracking can hit the usual roadblocks unless it is equipped with automation’s intelligence. Automation is a boon for tedious processes like timesheet tracking. You can define workflow paths, create pre-populated fields, customize forms, and do a lot more to lessen the manual burden that usually slows down activities in HR and other departments.
The progress for any business is all about making decisions based on measurable data. Cloud-based automation apps offer good insights into process reports and their performance metrics so that departments can take quantitative decisions on each and every single employee without a lot of confusion.
Opt for the Right Employee Timesheet App
A cloud-based app is the future of timesheet management. It offers a lot of versatility in terms of tracking, automation, and measurement. When it comes to cost, businesses will have to pay solely for what they are using and the app can be scaled as per the growing needs of your company.
An automated timesheet management app also comes with good interface flexibility and feature customization. You can try out an automated app platform like KiSSFLOW that has pre-built timesheet tracking app that you can use to your company’s advantage. You don’t have to start everything from scratch, just make a few tweaks to fit your real-world process and you are ready to go!