How does paperless onboarding can benefit HR managers

Paperless Onboarding – Modern Employee Onboarding Platform


December 7th, 2018 employee onboarding  

With new hires comes great Employee onboarding responsibility. As an HR manager, have you ever wished you could use the same new paper based employee onboarding template for every new hire?

Here’s the real question: who hasn’t? It skips through tedious tasks such as running through checklists and making sure that every onboarding template is made accurately for a specific new hire. The problem is, there isn’t just one candidate.

Employee onboarding on average includes three to five people at a time, and very rarely for the same positions. Welcoming different team members with different positions can prove to be an especially challenging task for HR managers. With various paper-based onboarding templates to prepare and hand out, the process becomes slower and more demanding.

It’s for these reasons why various industries have turned to a singular solution for clean, fast, and efficient new paperless onboarding. Whatever industry, all roads lead to one innovation: automated onboarding.

Paperless Onboarding: Using Onboarding Platform To Speed Up The Process

Using paperless onboarding platform like Kissflow HR Cloud, HR managers can create, edit, publish, and quickly customize any onboarding template and automate it in as little as five minutes. What used to be stacks upon stacks of paper templates and checklists can be condensed into a single workspace.

Here are the benefits of an Onboarding platform:

1) Creating onboarding template forms

Kissflow HR Cloud offers a ready-to-use employee onboarding app, but you have the option to customize it according to your needs or design a new onboarding workflow from scratch. It gives you free rein over the kind of form you want to build. From drop-down menus to setting character limitations, onboarding forms become easier to create, publish, and send out.

Need to edit an onboarding form in short notice? No problem. With an automated app, you no longer have to create one from scratch every single time. Just select an existing template and edit to your heart’s content. Full customization in just a few clicks!

2) Managing the employee onboarding template

After creating the form, you now have to send it out to the new hires. Everything becomes paperless as the new hires fill out the forms directly from their computers. It significantly reduces the chances of error and speeds up the entire employee onboarding process. Once they are done submitting, the app sends the completed forms directly to HR managers and gets stored in a secured cloud-based platform. This makes it the information easily accessible to anyone with the admin rights and keeps it hidden to everyone else.

Onboarding platforms go beyond form delivery. HR managers can integrate onboarding forms into workflows that would prompt the system to automatically remind a new hire when necessary. Numerous follow-ups can be programmed by HR managers to ensure that no form is left unfilled ever again!

3) Creating a new onboarding template using an onboarding platform

With automation, it becomes easier to create an onboarding app. Automated onboarding platforms allow you to separate tasks accordingly with proper labels. It’s like creating the same traditional template, but with the ability to sort things out in real-time. No mess, no clutter.

Some of these onboarding platforms also have progress bars to help you track the process status. Integrating an onboarding template into a workflow allows HR managers to create conditions and send out notifications to ensure that the process carries out on time without any hiccups.

Similarly, an HR manager can set the viewing and editing rights to allowing other stakeholders to make immediate changes to the template if required.

4) Seamlessly integrating the onboarding template with workflows

The ability to customize your own onboarding workflow means you have complete control over the entire process. You can decide everything from the beginning until the end of the process as you see fit. Requests, leaves, document transfers, and other transactions can all be recreated into a dynamic workflow.

Some HR platforms offer either an intuitive drag and drop or a select and click option, both of which are efficient ways to create automated workflows.

You can sync your email contacts, automate responses, integrate it with other HR systems, and do a lot more to make your workflow more dynamic. After all, automation is all about the bigger picture—seeing how every step contributes to the bigger process of onboarding.

5) Accessing everything through a single onboarding platform

One of the best things about an automated onboarding software is the process visibility it offers. The app dashboard works as a command center for the process admin to view processes in real-time, reassign tasks, measure the process speed, identify choke points, and so on.

You can even click on the progress bar to see where a process is stalled and who is responsible for it. This ensures transparency and encourages accountability in a team. Powerful features like these help your HR department transform from just another overworked team to an innovative workspace.

Automate your onboarding today – Go paperless

Onboarding apps such as Kissflow HR Cloud are the ultimate employee onboarding platform to creating the modern onboarding process. They are intuitive, customizable, and efficient helpers that will surely make the entire onboarding process easier to manage. Give it a try, sign-up for a free demo.

Kissflow HR Cloud