5 Best Employee Onboarding Tools to Level Up Your Onboarding Game



Employee Onboarding

Half of US employees are looking for new jobs, and the problem often begins on day one—a sloppy employee onboarding. Employees usually feel excited and optimistic on their first day, but drowning them in paperwork might not be the warm welcome they were expecting.

Most SMBs are satisfied with using paper-based templates for their HR processes. They ignore inefficiencies, process gaps, and hassles because, “It’s still working, right?” Rather than investing in employee onboarding tools that streamline the process, organizations splurge on pointless endeavors like fancy luncheons. They don’t seem to have a clear understanding of the benefits offered by employee onboarding software.

What are employee onboarding tools?

Employee onboarding tools organize, streamline, and automate the employee onboarding process of an organization. They take all of the tasks associated with employee onboarding, or arrange them logically, so that the entire onboarding experience appears seamless. Each employee should get the same consistent experience.

Automated onboarding solutions prevent employee turnover and create a long-time relationship with new employees. They save time, money, and effort without sacrificing the quality of the onboarding process. Best of all, you don’t even need to purchase an expensive HRMS to automate your onboarding process. You can even build the application yourself.

Here’s a list of top five employee onboarding software options that will help you level up the onboarding game effortlessly.

Top 5 employee onboarding tools every HR should use

1. Kissflow HR Cloud

“Automating the hiring and onboarding process has given us two huge benefits…to communicate across teams and to have everything in order for the new hires on their first day.”

  • Yvonne Herman, Chief HRO, Wayne Metro

Kissflow is an all-in-one HR cloud that combines the tactical aspects of onboarding (compliance and orientation) with strategic aspects like collaboration to create a standardized onboarding process. It not only creates a memorable experience for the new hires but also delivers better business results.

Its cloud-based nature provides easy accessibility, unmatched flexibility, and enhanced security. The seamless integration functionality of Kissflow’s HR Cloud lets it connect effortlessly with your payroll systems and more with API integration. The pre-defined onboarding templates and employee self-service options simplify and speed up the onboarding process substantially.

Its intuitive reporting module sends real-time, role-based status updates to all stakeholders automatically. The only drawback is that since it that it takes some time to get the hang of the interface. But once start, you’ll fall in love with it. And best of all, its unified nature makes it an integral part of a business’ talent management strategy.

2. BambooHR

“I find a lot of joy in helping people grow and become more productive. BambooHR is so beautiful that everyone uses it, which frees up more time for me to follow my passion for helping people do their jobs better. And its integrations and reports are fantastic!”

  • Kim Rohrer, Head of People Operations | Disqus

BambooHR is a cloud HR platform aimed at small and medium businesses. The major highlight of BambooHR is its extensive HR suite that includes all standard HR functionalities like ATS, onboarding app, time-off management, and much more. So, the HR team doesn’t have to hop between multiple interfaces.

The consistent user-experience, centralized database, and ease-of-use make it a perfect tool for startups and remote teams. Its advanced reporting functionality is just a cherry on the top. BambooHR’s only snag is its simplistic, straightforward layouts. There is no way to move things around to either highlight specific areas or make it visually appealing.

3. Lessonly

“One comment that we hear over and over is that this was the best onboarding program that they have ever seen in their career. I’m sure some of that is content, but I think the bulk of it is the user experience delivered by Lessonly, because it’s so easy to understand and access.”

  • Meganne Brezina, Sales Enablement Manager, Emarsys

Lessonly’s employee onboarding tool offers organizations a super user-friendly way of onboarding new employees. The intuitive interface and easy to follow lessons make the onboarding experience fun and memorable for employees. As a complete LMS system, Lessonly extends employers the ability to customize the training/lesson plans for every new hire.

Lessonly’s employee onboarding tool expedites the process of onboarding new hires with self-driven study materials which convey large amounts of information in a fun-filled, interactive way. The only problem is that is not as great as database or resource centre. The inability to access information instantly seems to be a large drawback.

4. iCIMS Onboard

“Thanks to iCIMS, our processes are more efficient and involve less paperwork, and it’s easier to track candidates through the interview and onboarding process.”

  • Brown Distributing

iCIMS onboarding app helps organizations automate and personalize their new hire onboarding. iCIMS onboarding tool comes with an array of features that cover the end-to-end talent recruitment lifecycle. Although it comes off as a recruitment-focused platform, it does offer tools like customizable new hire portal to simplify and speed up the onboarding process.

With this HR management app, employers can supply their new hires with resources and objectives quickly while eliminating paperwork hassles. Notable features include e-signatures and all-in-one employee onboarding tools. Although it is quite comprehensive, it’s not-so user-friendly design takes a lot of clicks to actually get there and complete a task.

5. UltiPro

”UltiPro is being used organization-wide. We use payroll, recruitment, onboarding, and talent management in addition to the basic core system. UltiPro helped us go paperless by offering onboarding solutions that deliver new hire documents to applicants before their first day.”

  • Heather Harrington, Human Resources Administrator, ECS Limited

UltiPro Onboarding helps organizations connect with their new hires in a personalized way that forges better relationship and engagement. UltiPro is a cloud-based end-to-end HR and talent management software that helps organizations to manage their HR, talent, and payroll needs in a single interface.

This configurable onboarding platform can be accessed conveniently from any device (desktop, mobile, website). The out-of-date reporting tool is its most criticized functionality. Ultipro uses a done and dusted version of Cognos which makes reporting a bit complex and challenging for business users.


After investing a lot of time, energy, and resources to find the right candidate, organizations can’t afford to make a bad impression. Not when unemployment rates are at an all-time low and skilled labour is hard to find. So, it is essential to snag the satisfaction of new hires with a positive and memorable onboarding experience.

Although all the onboarding tools listed above offers an incredibly powerful onboarding experience, they differ from each other in a lot of elements: ease of use, feature set, customization. So, before you leap to one of these solutions, figure out which employee onboarding tools will best suit your specific needs. Looking for something that not streamlines and speeds up all your HR processes? Sign up for a free demo to see how Kissflow’s HR Cloud can make your HR processes silky smooth.

Kissflow HR Cloud