5 Benefits of HR Automation Tools You’ll Start Drooling Over

Shivasankari Bhuvaneswaran

June 11th, 2018 HR Process  

hr automation tools

The HR landscape is experiencing unprecedented changes due to technological evolution. Whether it is meeting the expectations of tech-savvy millennials or satisfying regulatory norms, HR technology has never been so vibrant due to hr automation tools. However, like changing business dynamics, HR tech comprises its own set of opportunities and threats.

HR leaders today understand how effectively technology can enable their business. They seek a contemporary, agile, and fast-paced HR management software to keep up with their evolving business needs. However, not all the solutions available in the market can offer the edge their organizations need.

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Paperwork bundles were replaced by legacy HR systems. The static paper trails left behind by legacy systems were taken over by cloud-based HR automation tools. Cloud HR took a significant leap, and landed at HR Automation. Through HR automation tools, organizations can create, streamline, connect, and deploy necessary services rapidly at a considerably lower cost.

Benefits of Using HR Automation Tools

With the right HR automation tool, automation can be relatively easy and reap indispensable benefits. A better understanding of these benefits will help organizations realize that hr automation is no longer an advantage but a necessity. Here are five game-changing HR automation benefits.

1. Accurate

“HR automation offers more data points with higher accuracy to make better hiring decisions”

Rajeev Menon, Advisory Board Member, Snehadhara Foundation

No matter how well managed an organization is, without proper technology, it will face one major headache: human error. Mistakes are impossible to anticipate or eliminate. They trigger a huge amount of rework, consuming a lot of time and money to set it right. Rework affects employee morale and efficiency.

The major reason behind inaccuracies in HR processes is manual intervention and the complex nature of workflows. HR automation streamlines the entire workflow by breaking down its complexity. It eliminates manual dependency, and reduces manual errors.

2. Time-Saving

The major benefit offered by hr automation tools is its time-saving capability. HR process automation completes repetitive manual tasks with unmatched accuracy and time. This directly saves the valuable time employees devote to pushing papers and performing menial tasks. HR staff and other employees can now be more productive and devote that time to high-impact tasks.

HR automation saves labor hours by:

  • Automating repetitive tasks
  • Eliminating manual intervention
  • Bridging process gaps

3. Cost-Effective

Eliminating human errors and automating menial tasks reduces the huge cost factor associated with HR software. Unlike an off-the-shelf HRMS, HR automation enables organizations to selectively automate the processes they need to–organizations won’t have to invest huge sums to acquire software that includes a whole slew of unnecessary features.

“Organizations save 10-20 percent in overall benefits and HR delivery costs with HR process automation” – Hewitt Associates

Unlike stand-alone HR systems, automation doesn’t require huge upfront investment and hefty maintenance fees. Most HR automation tools in the market offer a pay-as-you-use model, making it an ideal choice for SMBs who need to ramp up their HR processes within a stipulated budget.

4. Efficient

With fewer errors and more productivity, employees can focus more on value-added activities. As the pre-defined approval hierarchy and audit trail display real-time status of all tasks, it reduces finger-pointing, and encourages employees to be more productive. Also, the enhanced collaboration allows employees to work together to alleviate burgeoning workloads.

A recent version of the IJMIE journal noted that automating HR processes significantly improved the efficiency of HR staff. HR automation removes process bottlenecks and makes the entire process transparent. The simplified interface makes organization-wide collaboration an easy task. Automation unlocks actionable insights and helps organizations make better-informed decisions.

5. Consistent

Increased complexity in the HR landscape calls for consistency. But manual HR workflows are rarely consistent. Every employee in your organization does things differently. When a process is set up by a specific person from scratch, it will be unique depending on the person who set it up.

Although checklists and post-its help you remain consistent, the manual intervention and isolated HR management tools end up causing variations. A study from EYfound that HR automation maintains consistency by identifying and excluding identical processes and variable outputs.

HR automation ensures that all tasks are carried out in a uniform way, irrespective of complexities. By sticking to the predefined workflow, you can prevent process irregularities and output variations.


Cost-reduction, time-efficiency, accuracy, consistency, and efficiency are the commonly cited benefits of HR automation. The list goes on–improved productivity, scalability, accessibility, agility, security, and so on. However, all these benefits ultimately lead to ‘improved business efficiency and profitability’.

Although HR automation offers unimaginable benefits, choosing the right tool is the key.  A user-friendly HR automation tool like KiSSFLOW can enable help business users to streamline processes, improve their overall efficiency, and enhance their organization’s profitability at a minimal cost.

KiSSFLOW can align the skillset of your employees with your organization’s overall vision and goals. Leverage the power of automation to expand rapidly while keeping down the costs and risk to a minimum.

Sign up for the 14-day free trial to see how automation alleviates the pain points in HR processes.

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