Travel Management Software: Choosing the Best Tool for Your Business

Venkat

December 12th, 2018 Travel Management  

Business travelers are the face of the organization. They make awesome presentations, close deals, and keep the cash flowing. But you’ve got to spend money on travel to see the returns. Businesses continue to spend boatloads of money on corporate travel management to keep up these massive revenue streams.

In fact, this amount is projected to hit $1.6 trillion in 2020, according to the Global Business Travel Organization.

Even though business travel management might seem straightforward, it’s far from simple. There are a lot of moving parts and far too many people are involved in it. By the time employees get their travel requests approved from the manager, the finance team, and the department head, ticket prices have gone up, hotels are sold out, and you are left paying a whole lot more than you planned.

Outdated travel processes result in ineffective travel expense management and an incredible waste of time and resources. But having an automated travel management platform can bring back some sanity to business travel processes.

6 Best Travel Management Software to Look Out for in 2019

There are tons of travel management tools out there. Here are some of them that you can start evaluating before choosing the one that suits you best:

1. Certify

Certify is an easy-to-use, web-based expense management tool that has an in-built business travel management functionality as well. Beyond airfare booking, Certify includes several other features like displaying penalties, price verification, result filters, and expandable flight details.

Suitable for: SMBs and Enterprises
Pricing: The basic plan starts at $8/user/month

2. Kissflow [ Try for free ]

Kissflow is a great travel management software and good alternative to some of the “off-the-shelf systems”. It lets you build a completely customized travel request app that is tailor-made for your organization without any coding.

If yours is an organization that’s request- and approval-centric, then Kissflow is the right tool for you.

Suitable for: SMBS and Enterprises
Pricing: $9/user/month after the free 14-day trial

3. SAP Concur

Concur is a comprehensive travel and expense management solution that lets you take control of every aspect of business travel spend with a connected, end-to-end solution. Their slick mobile app lets you enforce travel policies and gives you negotiated rates.

Suitable for: SMBs and Enterprises
Pricing: The small business plan for 25 users starts at $8/user/month

4. Travel Perk

Travel Perk is an easy-to-use tool that’s mostly geared toward medium businesses. You can make group online bookings and it helps you find the lowest fares possible for the search of flights. It is also one of the few tools that let you book train tickets.

There’s no expense management within the tool, but it integrates with Expensify to handle expense reporting.

Suitable for: Small and medium businesses
Pricing: There’s a freemium version with basic features.

5. Rydoo

Rydoo is a complete travel and expense management solution that helps you with bookings, tickets, payments and create consolidated traveler data. It has a central billing option where a consolidated invoice for all trips is sent to your business at the end of each month.

Suitable for: SMBs and Enterprises
Pricing: The basic plan starts at $7/user/month

6. NexTravel

NexTravel gives you a streamlined booking experience and helps you control costs by up to 30 percent. You can access corporate discounts, customize travel policies, and manage exceptions.

Suitable for: SMBs and Enterprises
Pricing: There’s a quote-based pricing based on your requirements.

Features to Look For in a Travel Management Software

An ideal travel management software tool should take care of the entire process from you: right from travel requests, to approvals, to reimbursements. Depending on your requirements, you might either need an off-the-shelf software or build one on your own. However, there are a few key features you cannot do without:

features of travel management software

Travel Requests

A form where most employee details like name and reporting manager are pre-filled. Employees only have to enter details specific to the trip they’re about to make.

Travel Approval

Once employees submit their requests, they are sent for approval by one or more people. You can choose to auto-approve travel requests based on certain criteria.

Compliance With Travel Policies

Ensuring that corporate travel policies are adhered to takes a huge burden off the travel manager’s shoulders. It helps control the travel costs while making it easier for managers to approve a request.

Easy Travel Booking

The ideal travel management software should let both the travel manager and the employees book the tickets without having to use tools built for regular consumers.

Advanced Reporting

You can identify areas where you’re spending unnecessarily and make insightful decisions that can help you cut down on costs.

Why Do You Need Dedicated Travel Management Software?

  • When you use emails and spreadsheets for travel management, there’s every chance that key information doesn’t reach the relevant person.
  • There are difficulties in enforcing travel policies.
  • There’s a lack of spend visibility, and it takes a lot of time to get things done when you use manual processes.
  • Poor management of business travel increases your spend and creates a lot of last-minute chaos.

Having travel management software in place ensures that every cog in the wheel functions as smoothly as possible.

Kick Out Chaos With Workflows

Managing dates, minimizing costs, ensuring compliance, and handling payments are some of the problems you face when employees start making business trips. You need a fully automated travel request app to eliminate chaos. You can save your employees a lot of last-minute stress and help them have a productive trip. Options like KiSSFLOW can help you with just that.

Simplify Your Travel Requests With

Automate Your Travel Requests Now.