October 30th, 2019 • Collaboration
You sit down at your desk to check your email. Before you open your inbox, you know it’s going to be bad. Sure enough, it’s flooded with messages that weren’t there yesterday. You know half of them are unnecessary, but you have to check all of them to make sure you catch the important ones.
And that’s only half the battle. Documents are scattered and workers are using too many methods to communicate. There are delays in work due to bottlenecks, lost items, and confusion about who was supposed to work on what. But the worst part is knowing that you’ll have to do it all again tomorrow.
Fortunately, all of these problems can be solved with a team collaboration tool. The above descriptions are clear signs your workforce needs one central hub to communicate and house important documents. There are a lot of good team collaboration tools to choose from, and each one is different from the next.
Slack is a popular team collaboration tool that offers instant messaging and calling for business communication. Businesses can use Slack for free indefinitely, but the free version has limited features.
Slack has a playful user interface that brings a laid back atmosphere to your work culture. For example, you can change your notification sound to say “Whoa!” Slack can also integrate with Giphy, allowing you to put GIFs directly into messages, which lightens the mood.
While most team collaboration tools offer different messaging options, Slack goes beyond the average by offering several options when communicating. Users can easily embed pictures or choose from a wide range of emojis and animated GIFs.
Unfortunately, Slack puts limits on their free version. For example, users can only search the past 10,000 messages. If there’s a message older than that, it won’t show up in your search. The free version also limits businesses to ten third-party integrations. If you have a large workforce that needs many integrations and sends many messages, you will likely need a paid version of Slack. Their plans can get expensive: standard ($6.67 per user) and plus ($12.50 per user).
Teams is Microsoft’s team collaboration tool in their suite of applications. Teams allows messaging, chat rooms, private messaging, threaded conversations, and video calls between users.
Since Teams was created by Microsoft, it integrates very well with the Microsoft suite. Users can access and co-edit documents in other Microsoft products from the Teams app in real-time. Within Teams, you can quickly switch back-and-forth between Excel spreadsheets, PowerPoint presentations, and other Microsoft apps.
One significant downside to Teams is confusion over which tool to use. If your business is already committed to using the Office suite, you will find there are many similar apps. For example, Teams and Yammer are alike. This leaves users asking which tools they should use in which situation. Instead of simplifying the chaos of workplace communication, Microsoft suite can create headaches by providing too many options.
Kissflow is OrangeScape’s all-in-one digital workplace. Businesses can collaborate on Kissflow as well as manage projects and use workflows.
As a team collaboration tool, Kissflow provides the features users want in a digital workplace. Workers can have fun creating GIFs, emojis, and other content to add some flavor to communication. Users can survey the entire company, search for archived content across all channels, and share various file types by dragging and dropping.
And Kissflow is more than a team collaboration tool. It also empowers users to create and highly customize workflows to suit company needs. To save time, Kissflow provides a large library of pre-made workflows. Businesses can look through these workflows and choose the ones that meet their needs. Afterward, they can easily modify them to their specific situations.
Workplace is Facebook’s social media for businesses. It has a similar look to the Facebook we know, but has a more professional user interface that’s appropriate for the workplace.
What makes Workplace so appealing for companies is its familiarity. Even though workers may be new to Workplace, they’re familiar with Facebook. That means workers will transition easily to Workplace and companies will save money and time on training their workforce to use a new team collaboration tool.
Unfortunately, there are significant limitations with integrating third-party tools. Workplace only has a few pre-built integrations, which means a business’s IT team will have to add coding to make other integrations possible. Users cannot use zaps on Workplace either.
Confluence is a team collaboration tool that empowers users to co-edit pages and give feedback in context.
Confluence is very compatible with Jira since both are made by Atlassian. You can create and display Confluence issues in Jira and vice versa. Confluence provides templates so users can create various documents to suit specific needs, such as “Project Plan” and “Meeting Notes.”
The most significant drawback to Confluence is its pricing. Confluence charges a flat rate of $10 per month for the first ten users. After eleven users, it jumps to $5.00 per user. Confluence offers discounts as companies add user thresholds, but it can still get expensive for a team collaboration tool. Between 101 and 250 users, Confluence costs $4.00 per user and over 250 it costs $3.00 per user. Confluence offers a free trial, but it only lasts 7 days.
Salesforce, the popular customer relationship management vendor, created a team collaboration tool called Chatter.
Since Chatter was designed by Salesforce, it integrates smoothly with Salesforce. If your company is already using Salesforce and you need a team collaboration tool, Chatter is a perfect addon. Chatter gives workers a space to talk about issues that aren’t specifically tasked in Salesforce.
Chatter’s downside is its plain interface. Compared to its competitors, Chatter could update its looks to have a more modern feel. Since it looks older, users may find it unappealing and use it less. Businesses may struggle to transition their workers to using Chatter. If a company wants to have a social medium for collaboration, it helps if the software looks and feels new-age.
A good team collaboration tool can centralize workplace communication and documents (and finally declutter your overflowing inbox). Each business has different needs, so you’ll have to research which team collaboration tool is right for your company.
Kissflow is more than a team collaboration tool. It’s an all-in-one digital workplace that gives you the power to create customized workflows to manage projects and tasks. Kissflow enables your workforce to communicate where they work and work where they communicate.
Is Kissflow right for you?