Why Your Business Needs Team Collaboration Software | Kissflow

Why Your Business Needs Team Collaboration Software

Michelle Thompson

October 30th, 2019 Collaboration  

team collaboration software

You’ve just heard the news. Another competitor is gaining ground in your industry. How can this be happening? Profits look good, employees seem happy enough, investors are pleased with quarterly reports…what are we missing?

“Without continual growth and progress, such words as improvement, achievement, and success have no meaning.” Benjamin Franklin’s quote is applicable in 2019, for both personal and business growth. Is your organization continually progressing to compete in today’s agile business world?

Sticking with outdated systems isn’t an option. Companies worldwide are recognizing the need to diverge from traditional segmented departments and adopt a connected workplace through team collaboration software. Employees can exceed their individual potential by tackling business problems and achieving goals collaboratively as an efficient, united force.

Team collaboration software is so much more than a messenger app. It’s revolutionizing the workplace—and your industry.

How the global workplace is evolving around team collaboration software

As technology advances, business opportunities expand, but a wider range of expertise is necessary to keep up with consumer’s expectations. Remote workers and freelancers contribute unique skill sets to fill in knowledge gaps and maintain company progress.

Team collaboration software connects team members in any location, enabling businesses to achieve more. According to Aragon’s Research Globe reported by 2025, team collaboration software will be the primary medium for business communications, driven by the demand for greater performance and agility.

Strict top-down management is shifting to a more flexible approach with increased interaction between executives, management, and employees. Employees experience more opportunities to share insight and learn from others while gaining a broader perspective of their organization.

Cutting-edge businesses are methodically listening to their employees, learning how they use the tools on hand, and discovering what employees need to drive performance. Management uses this input to strategically select a tool, rather than picking up the hottest software on the market.

Each organization is unique, and collaborative culture will vary depending upon factors such as industry and company size. But no matter the size or shape, innovative businesses are transforming company culture through team collaboration software.

Importance of team collaboration software

Introducing team collaboration software can chart a new course for your business with astounding long-term effects.

Higher engagement boosts company growth

According to Gallup, “Organizations that are the best in engaging their employees achieve earnings-per-share growth that is more than four times that of their competitors.” Gallup reported these successful organizations have built a CEO-supported culture of high development experiences through continuous company-wide communication.

Delight customers with first-rate results

Team collaboration software boosts productivity and harnesses creativity, ultimately showcased in new products and stellar customer service to wow consumers. In flooded global markets, customers can easily find what they want elsewhere, but with an efficient, innovative team, chances are you’ll hang onto your customers and attract newcomers as well.

Adapt to an on-the-go, global workplace

4.7 million people in the US work from home at least half the time, and the number continues to climb each year. Team collaboration software optimizes resources by connecting top talent from around the world to your workplace without racking up steep hiring costs.

Benefits of team collaboration software

Especially in today’s dynamic business world, there is always room for improvement. How can team collaboration software help?

Greater transparency

Managers can track progress, measure productivity, and boost efficiency while communicating how achievements are impacting the company as a whole. 89 percent of employees wish to be more connected to their company’s mission, and team collaboration software opens lines of communication in both directions.

Public work discussions and project management also bring problems to light sooner, cutting down on costly rework. Instead of pointing fingers at each other, workers solve problems and learn from their mistakes together, reducing the chance of repeated mistakes.

Improve process efficiencies

Team collaboration software serves as a directory where employees can find the person with the right expertise in a snap to keep workflow moving. When projects hit a snag, anyone can post questions in discussion channels for fresh ideas. Input from a colleague may spark the needed inspiration to propel a project forward.

When teams are conversing on a single platform, communication standards are well-defined, streamlining processes. Siloed emails and offline documents take a backseat as information is shared for any team member’s advantage.

Better teamwork with less stress

Wrike’s Stress Epidemic Report found that poor teamwork is the root of stress in today’s workplace. Top stressors are poor communication, team members not pulling their weight, and bottlenecks. Team collaboration software addresses all three stressors by centralizing communication, increasing transparency, and raising accountability.

Empathy and camaraderie in the workplace are strengthened when colleagues learn more about each other through team collaboration software. Employees can better understand different individualities and are more likely to consider personality diversities when team challenges arise, easing tensions in the office.

Centralized workplace

The 2017 Workplace Productivity and Communications Technology Report discovered that over 300 hours a year per employee is wasted due to inefficiency of ineffective communications. The remedy? Connecting all company data and communications through integration in team collaboration software.

Information is readily available, but the amount of data received is controlled by users, so excessive chatter doesn’t distract workers. Managers also control access to sensitive data via permissions settings.

Make a bold move

Gartner analysts predict that by 2020, 70 percent of organizations using collaborative management systems will report significant improvement in team performance. It’s not too late to reshape your organization into an agile, collaborative workplace. Strategic team collaboration software implementation, backed by strong executive support, can yield unprecedented growth and deepen company loyalty to land your business on top, into the next generation.